FileMaker 18: Admin API

By June 18, 2019 September 10th, 2019 2 Comments

FileMaker 17 introduced a trial version of the Admin API. Now we have the production version of this RESTful API which will work with both FileMaker Cloud for AWS 1.18 and FileMaker Server 18. This represents another evolutionary step towards exposing more of the features of FileMaker Server for third-party integrations and convenient tools.

I have written such a tool in FileMaker Pro, which allows you to manage a FileMaker 18 Server. This Admin API tool is freely available here.

I approached this project as a way to not only learn how to work with the FileMaker Admin API but also work with REST APIs in general. To that end, I have purposely kept this file very lightweight and as straightforward as possible. My goal is to demonstrate how to work with this particular API instead of making a fully fleshed out user interface for general users. While fully functional, I’d like to make it easier for FileMaker developers to work with REST APIs in general.

This version of the Admin API does make several improvements. If you find some difficult to understand, know that they adhere more closely to how REST APIs work. They’re not meant for general consumption of most FileMaker developers. In other words, the documentation may make more sense to a web developer used to working with APIs. Hopefully, the tool referenced above can help bridge the gap in understanding for the uninitiated.

Authentication Concepts

Authentication works a little differently in Oauth2 applications. There is a distinction between “authentication” and “authorization,” as these are two different but similar things. Authentication defines using credentials to authenticate against some identity provider. Authorization defines having the authority to perform certain tasks.

Authorization follows authentication. Once you authenticate login credentials successfully, you receive an “authorization token” or “access token.” This acts like a key you use to unlock all the doors that work with that key, without having to authenticate at every door.

Using authorization tokens is a more secure and compliant way of working with REST services. It affords multiple levels of compliance with several different existing standards, such as Oauth2, an open standard for authorization.

As with many RESTful APIs, getting past the authentication and authorization is sometimes the most challenging part. Once you are past that, you can get to the business of working with the API.

HTTP Verbs and JSON

Other concepts that are important to understand when working with REST APIs such as the Admin API are the different HTTP verbs and working with JSON payloads. HTTP most commonly uses a couple of different verbs – also known as methods – to transfer data. At the core, these are GET and POST, but they also expand to include PUT, PATCH and DELETE which are sent as POST transactions but with the method specified differently. These different verbs correspond to CRUD operations: Create, Read, Update, and Delete.

The Admin API uses GET, POST, PATCH, and DELETE to perform various operations. These are highlighted with buttons in my Admin API tool colored to match how they appear in the documentation. They make it more obvious which one is being used for a given operation.

Screenshot of the free Admin API tool to manage a FileMaker 18 server

Manage a FileMaker 18 server with the free Admin API tool (click image to enlarge)

In any RESTful operation with the Admin API, you will get a response back in the form of JSON. In some operations where you also send data to the Admin API, that data will be sent as a JSON payload. You should already be familiar with JSON since the introduction of JSON functions in FileMaker 16. These native functions make it easy to construct and consume JSON while working with the Admin API. For more information about working with JSON, see the blog posts about creating JSON and parsing JSON by Anders Monsen.

All interaction takes place by using the cURL options available in FileMaker Pro, via the “Insert from URL” script step. My Admin API tool provides a “debug” popover to display the results of the last operation performed, including the JSON data and the HTTP response received from the server.

Divergent Feature Sets

FileMaker Server provides several administration tools. Those include the web-based Admin Console and the CLI (Command Line Interface), which is accessible from the server machine. Add that to the Admin API, and you have three possible options for managing FileMaker Server. However, each option has a slightly different set of features. Of the three, the Admin API has the least available in terms of what you can do, at least in the current version.

There are things you can do in the Admin Console that you cannot do with either the CLI or Admin API. Similarly, with the CLI you can disable the default backup schedule or generate a CSR. You cannot do these actions with the Admin Console or Admin API.

You can also set the newly introduced data restoration feature, which Wim Decorte explains in more depth.

In the current iteration, there is nothing you can only do with the Admin API that you cannot accomplish with either the Admin Console or the CLI. I expect that to change in future versions, as the Admin API gains functionality. Add to that the fact that FileMaker has a robust and involved community, which allows third parties to come up with innovative solutions that use the Admin API.

One last note — the Admin API now requires all communication to go over port 16000, also the default required port for using the FileMaker Admin Console. This allows you to control access to that port and allow generally used ports for web publishing and WebDirect, 80 and 443.

To find further documentation that gets installed with FileMaker Server, just go to your server’s URL in a web browser, with “:16000/fmi/admin/apidoc/” appended.


Mike Duncan

Mike Duncan

Mike is a Senior AWS Cloud Engineer and an AWS Certified Solutions Architect as well as a certified FileMaker Developer. In addition to his work, Mike also enjoys pursuing his art, freelance writing, traveling, and spending time with his family.


  • Avatar Stuart Moscoe says:

    Hi Mike,

    Great work. However, the “Edit Schedule” script, actually enables PHP config. It doesn’t have the code for editing a schedule.
    Edit Schedule:
    “PURPOSE: Configure PHP Technology”.
    Do you have an updated version of your tool that allows editing the email notification for schedules?

    I really apprciate your tool since FileMaker removed some features from the admin console and the CLI.

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